(9-12+ months before your event)

During our complimentary discovery call, we'll dig deep into your vision, goals, and what success looks like for your event.

We'll discuss your ideal group size, attendee demographics, preferred dates, and budget parameters to begin crafting your perfect cruise experience.

What you'll receive: Client agreement

(8-10 months before your event)

Based on your vision, we'll research and present multiple cruise options that align with your goals. We'll analyze different ships, itineraries, and cabin categories to find the perfect match.

This phase includes comparing amenities, meeting spaces, dining options, and shore excursions that will enhance your event objectives.

What you'll receive: Custom proposal and initial recommendations

(6-8 months before your event)

Once you've approved the cruise selection, we handle all the complex logistics while you focus on your content.

We'll negotiate group rates, secure meeting spaces, arrange special dining experiences, and coordinate custom shore excursions. We'll also create a comprehensive booking system for your attendees.

What you'll receive: Group booking confirmation, space allocations, landing page, and logistics plan

(3-6 months before your event)

As your event approaches, we'll work closely with you to fine-tune all details.

We'll create comprehensive attendee itineraries, coordinate with cruise staff about your specific needs, arrange for any special equipment or setup requirements, and ensure that every aspect of your event is perfectly planned.

What you'll receive: Attendee itineraries and final activities schedule

(During your cruise event)

While you lead your group through transformative experiences, we ensure everything runs smoothly behind the scenes. Your attendees will enjoy a seamless experience from embarkation to debarkation. We provide remote support throughout your event to address any questions or needs that arise.

What you'll receive: Real-time remote support and coordination throughout your event

Optional Premium Add-On: See Our Pricing page for information about our optional onsite support service.

(1-2 weeks after your event)

After your return, we'll conduct a thorough debrief to assess the cruise travel experience. We'll gather feedback about the ship, itinerary, onboard amenities, shore excursions, and our service as your planning partner. This evaluation helps us refine recommendations for your future events and ensures continuous improvement in our support.

What you'll receive: Comprehensive travel experience analysis and future cruise recommendations report